Rubin James

AI consultant, Dallas-Fort Worth

AI and automation for North Texas businesses that lose leads.

I ran marketing and CRM for a 219-location franchise portfolio, and now I set up and build the systems that answer leads faster and take repetitive work off your team. In person across DFW, or remote.

What I set up

Answer every lead fast

Routing rules so a new enquiry reaches the right person in minutes, with the next step already in the CRM. Where calls get missed, an AI receptionist like qali.ai answers, qualifies and books.

A CRM that matches how you sell

Clean stages, owners, sources and follow-up tasks in HubSpot or whatever you already pay for, set up before any AI goes on top.

AI tools set up around your work

ChatGPT, Claude and Gemini set up around your files and jobs, with a short written guide, so the subscriptions stop sitting unused.

Custom tools when nothing fits

When off-the-shelf software can’t do it, I build it: field apps like StormSnap, sales tools like Prospector, or a small internal dashboard.

Built for how things work here.

StormSnap, one of my builds, follows construction stormwater inspections from the site to a report filed with the City of Dallas. That is the kind of local detail I bring: the permits, the vendors and the way North Texas businesses actually buy.

See StormSnap
Based in
Dallas-Fort Worth
On site in
Dallas, Fort Worth, Plano, Frisco, Irving, Richardson, Addison, Arlington
Sessions from
$350
Custom builds from
$5,000

Questions people ask

Do you meet in person in Dallas-Fort Worth?

Yes. I’m based in Dallas-Fort Worth and work on site across Dallas, Fort Worth, Plano, Frisco, Irving, Richardson, Addison and Arlington, or on a video call if that’s easier.

What does an AI consultant cost?

A 75 to 90 minute AI Power Session is $350. Setting up your AI workstation starts at $595, a one-workflow AI Business Sprint starts at $2,500, and custom software starts at $5,000. You get a fixed number before any work starts.

Which tools do you work with?

ChatGPT, Claude and Gemini for everyday work; HubSpot and other CRMs for sales; Zapier, Make and n8n for automation; and Next.js, Supabase and Vercel when something has to be built.

Who is this for?

Service businesses, coworking and flex-space operators, franchise teams and founder-led companies in North Texas that already have demand and are losing some of it to slow follow-up or manual work.

Tell me where leads or hours are leaking.

Book a call