AI consulting for founders & small teams
I help founders choose the right AI tools, set them up around how you work, automate what should be automated, and build what off-the-shelf software can’t.
I built each of these. Open any of them and judge the work yourself.
Live
Prospector studies a coworking operator’s local market and tells the sales team which companies to call first, with the source behind every reason.
Live
A phone line that answers on the first ring, works out what the caller wants, and books them in.
Live
A sales layer that sits on top of an operator’s existing booking and payment tools and shows where deals are stalling.
Live
Upload a photo from your phone, see it on a real poster, tee or mug, and order it.
Also live: PeptideFranchise.com. A way to buy a finished peptide brand: pick a design, and the storefront, branding and sales systems get built and launched for you.
Four screens from three of my products. Each one does a job a person used to do by hand, and a person still approves what goes out.
Research
Prospector
Company research that keeps the source behind every fact it reports
Conversation
qali.ai
Answers live, identifies what the caller wants, and qualifies them
Workflow
SellSpace.ai
A console showing stalled tours, unopened proposals and deals going cold
Action
Prospector
Outreach drafts a human edits and approves; nothing sends itself
Panels are cropped from each product’s public demo, which uses sample data. Tap one to open the live product.
Each one has a clear deliverable and a visible starting price. Not sure which fits? Book the fit call and we’ll pick together.
$350
75 to 90 minutes
Answers, and a working setup, in one sitting.
For a founder who wants to work through the real setup together.
From $595
Scoped to your setup
Turn your Mac or PC into an AI-enabled working environment.
This is setup for how you work. It is not computer repair or IT support.
From $2,500
Fixed-scope implementation
One high-value workflow. Designed, implemented and handed over.
One workflow, done properly and handed over.
Examples: lead follow-up, internal research, CRM + AI, sales follow-up, reporting, a working prototype.
These buttons take you to my booking page for a 30-minute call. We confirm scope and next steps on the call, and nothing is charged by clicking.
Any of these sound familiar?
“Set up my new computer for AI.”
AI Workstation Setup“Help me figure out what ChatGPT, Claude and Gemini should each do.”
AI Power Session“Help my team use the AI subscriptions we’re already paying for.”
Team AI Workshop“Automate repetitive lead follow-up.”
AI Business Sprint“Connect AI to our CRM or business workflow.”
AI Business Sprint“Turn my idea into a working prototype.”
AI Business Sprint“Build something my existing software can’t do.”
Custom AI SystemsA working session built around your team’s own files, workflows and jobs, so everyone practices on work they do every day.
Ongoing, done-with-you improvement. Typically two working sessions a month for workflow tuning, tool choices, small configurations and prioritization, with limited async support in between.
From $1,500/month
Ask about ConciergeAgents, voice AI, lead routing, sales intelligence, CRM workflows, internal apps, research systems, dashboards and full-stack products. Prospector and qali.ai are examples of what this looks like.
From $5,000
Discuss a buildPrices are starting points for a defined scope, and you get the actual number before any work begins. This is built for founders, owner-operators and small leadership teams. If you need a company-wide transformation program or a strategy deck, I’m probably not the right fit.
Not ready to book yet?
It’s the free Lead Flow Scorecard: a few questions about lead response, your CRM, automation and who owns what, with an instant score at the end.
Marketing, operations, software and AI
I’m Rubin Beckner, and Rubin James is my consulting practice. For nine years I ran global marketing and operations for Venture X, Office Evolution and Intelligent Office while they grew to more than 219 locations.
Most AI consultants stop at recommendations. Most developers wait for a specification. I can help decide what’s worth building, and then build it. Prospector, qali.ai, SellSpace.ai and PrintMe.ai are what that looks like.
I work from Dallas-Fort Worth and with clients across the US.
I don’t hand you a roadmap and disappear. The same person who helps you decide also does the work and teaches your team to run it.
Bring the workflow, laptop, accounts, bottleneck or idea.
We work out whether AI is the right answer before anything gets built.
I configure it, automate it or build it.
It’s documented, and you know how to run it.
A good one helps you decide where AI is worth using in your business, then gets it working. For me that means choosing and configuring tools like ChatGPT, Claude and Gemini, automating the handoffs that should be automated, training the people who will use it, and building custom software when nothing off the shelf fits. You leave with something running, not a slide deck.
Yes. The right answer depends on your work, so I test the tools against your real tasks and files instead of repeating a leaderboard. Many people end up using two of them for different jobs, and Gemini matters most if you live in Google Workspace. Models change quickly, so I recommend what’s best at the time we work together rather than writing it in stone here.
Yes, that’s the AI Workstation Setup, from $595. I set up your AI accounts, projects and custom instructions, organize the files the tools need, connect your browser, desktop and phone, and add Git, GitHub, coding agents and a Vercel environment if you build software. It’s about how you work, not repair or IT support.
Yes. You don’t need to know which model, platform or tool you need before we talk. Bring the business problem and I’ll handle the technical side. If something needs building, I build it, then show you how to run it in plain language.
Yes. A Team AI Workshop is a half or full day built around your team’s actual files, workflows and jobs, so people practice on the work they do every day. It’s priced from $1,500 for a half day and $2,500 for a full day. If the team needs ongoing help afterward, AI Concierge is the follow-on.
Yes. I build software, not just prompts: agents, voice AI, lead routing, sales intelligence, CRM workflows, internal apps and dashboards. Prospector, qali.ai, SellSpace.ai and PrintMe.ai above are live examples. A smaller automation usually fits an AI Business Sprint from $2,500, and larger systems start from $5,000.
An AI Power Session is $350 for 75 to 90 minutes. AI Workstation Setup starts at $595, and an AI Business Sprint starts at $2,500. Team workshops start at $1,500 for a half day, AI Concierge starts at $1,500 a month, and custom AI systems start at $5,000. You get a specific number before any work begins.
Both. I’m based in Dallas-Fort Worth, so setups, workshops and working sessions can happen in person around Dallas, Fort Worth, Plano, Frisco and Irving, or remotely anywhere in the US. For Dallas-specific CRM, lead-response and automation work, see my Dallas AI consultant page.
You don’t need to know which model, platform or architecture you need before we talk. Bring the business problem. We’ll figure out the technology from there.
Based in Dallas-Fort Worth, working with clients nationwide. Looking for a Dallas AI consultant?